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Meeting Cost Calculator
Calculate the real cost of meetings based on attendees, time, and salary.
Cost of This Meeting
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Cost per Minute
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Weekly Meeting Cost
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Annual Meeting Cost
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Hours/Year in Meetings
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Per Attendee Cost
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Saved by 30% Fewer Meetings
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Why Calculate Meeting Costs?
The true cost of meetings is invisible — spread across many salaries. When you add overhead and account for frequency, recurring meetings are often among the largest hidden costs in organisations.
Formula
Meeting Cost = Attendees x (Duration/60) x Hourly Rate x (1 + Overhead%)
Annual Cost = Meeting Cost x Meetings/Week x Working Weeks
Cost per Minute = Meeting Cost / Duration
Annual Cost = Meeting Cost x Meetings/Week x Working Weeks
Cost per Minute = Meeting Cost / Duration
Examples
US — 6 attendees, 60-min meeting, $75/hr avg, 30% overhead, 4x/week
Meeting cost: $585 | Annual: $112,320 | 192 hrs/year in meetings
India — 8 people, 45-min standup, Rs 2,000/hr avg, 5x/week
Meeting cost: Rs 15,000 | Annual: Rs 36L | Equivalent to 3 full-time salaries
Example — United Kingdom
5 attendees at £55K avg salary, 45-min meeting, 3 times/week. Per meeting: £99 | Monthly: £1,287 | Annual: £15,444 | Equiv: 3.2 employee weeks/year
Why Use This?
Making meeting costs visible changes behaviour. When leaders see a weekly status meeting costs $100K/year, they reconsider its format, attendees, and necessity.
How to reduce meeting costs?▼
No-meeting Fridays, async updates, mandatory agendas, strict time limits, smaller attendee lists, and defaulting to 25/50-min slots.
What is the overhead multiplier?▼
Benefits, office space, equipment, and management time beyond raw salary. Typical overhead: 20-40% of salary.
How many meetings is too many?▼
Most knowledge workers spend 30-40% of their week in meetings. Many report 50%+. Research suggests only 30% of that time is necessary.